ARTISTS BOOK HOUSE IS HIRING!

Arts Administration Assistant (Full-Time)

Artists Book House (ABH), founded by artist and author Audrey Niffenegger, is a non-profit dedicated to literary and book arts education. Located in Chicago’s Old Irving Park neighborhood, ABH offers community-focused workshops, exhibitions, and events to make literary and book arts education accessible to all.

Arts Administration Assistant
ABH is looking for a friendly, organized, and motivated Arts Administration Assistant to help keep our programs and daily operations running smoothly. This role involves planning, coordinating, and delivering engaging educational programs, workshops, and public events while providing administrative support to the Board President and Committee Chairs, including managing scheduling and communications. Responsibilities also include overseeing outreach, marketing, and event promotion to increase ABH’s community presence, maintaining organized records, assisting with volunteer coordination, and ensuring smooth day-to-day operations.

This hands-on position is a great opportunity to gain experience in literary and book arts education, non-profit administration, and to work closely with artists and the broader arts community. You will work under the supervision of the Board President and the Board Committee Chairs.

Responsibilities:

  • Plan, schedule, promote, and facilitate workshops, classes, and events.

  • Collaborate with instructors, artists, and writers to gather details and marketing materials.

  • Maintain a programming calendar and create event listings on the website (Squarespace).

  • Develop and manage a monthly social media and email marketing schedule (Facebook, Instagram, LinkedIn, YouTube).

  • Design and manage promotional graphics for print, website, and social media; capture event photos, and create video reels.

  • Apply SEO best practices to enhance website visibility.

  • Manage class attendee communications via email and/or phone, and compile participant lists for instructors.

  • Coordinate supplies, including sourcing, ordering, and inventory for classes and events.

  • Coordinate ABH merch including sourcing, ordering, and inventory. Maintain accurate stock levels in POS (Square) and oversee merchandise sales at events.

  • Collect and organize donor, attendee, and survey data in CRM (Little Green Light) and conduct research to support fundraising and grant writing.

  • Process invoices, payments, and reimbursements, and assist with instructor tax documentation.

  • Handle fundraising campaign mail merges, general office communications, and general office supply management.

  • Other tasks and duties as needed.

Qualifications:

  • Strong program and event coordination experience with an eye for detail and creativity.

  • Excellent communication, writing, and visual design skills.

  • Proficiency in Instagram, Facebook, LinkedIn, YouTube, Squarespace, Google Workspace, Microsoft Office, and Adobe Suite.

  • Familiarity with CRM tools (Little Green Light), and POS (Square) systems.

  • Friendly, organized, proactive, and self-motivated. An interest in literary and book arts is a plus!

Job Details:

  • 40 hours/week, hybrid with up to 3 in-person days in at Artists Book House

  • Some evenings and weekends for workshops, classes, or events

  • Salary: $40,000–$47,500 (based on experience)

  • $300/month health insurance contribution

  • 2 weeks PTO, 5 sick days, and paid holidays

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